Saturday, October 10, 2009

Cell Locking in Microsoft Excel

There's pretty much just two reasons for locking cells:
  • To restrict entry (locked cells may not be changed)
  • To allow tabbing to different cells for entry (unlocked cells can be
    tabbed through)
The points you should know are these:
  • All cells are locked by default
  • Cell locking doesn't take effect until you protect your worksheet (ToolsàProtectionàProtect
    Sheet to "lock" or ToolsàProtectionàUnprotect
    Sheet to "unlock")
  • If you want most cells locked, then only unlock those you want users to be
    able to change
  • If you want most cells unlocked, then unlock them all first, and then lock
    only those you want prohibit users from changing

Select All Cells

Just click the button above Row 1 and to the left of Column A. This selects
all the cells on your worksheet.

Lock/Unlock Cells

Go to FormatàCells. Choose the
Protection tab. Lock or unlock the cells as desired.

You can quickly lock/unlock cells by locking or unlocking one or
more cells, then continue by using the F4 button, which repeats the last
command. So, while you may have 30 different cells on a worksheet that you want
to unlock, you can select, F4, select, F4...

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