Its simply great for those who are in need!!

Thanks to Microsoft Document Imaging TooL

These steps will assist you in using Microsoft Office 2003's built in scanning capabilities for text recognition (OCR or Optical Character Recognition).

Microsoft Office Document Imaging has two components: a scanning component and an imaging component. These are listed separately in the Microsoft Office Tools menu as Microsoft Office Document Scanning and Microsoft OfficeThanks to Microsoft Document Imaging TooL
These steps will assist you in using Microsoft Office 2003's built in scanning capabilities for text recognition (OCR or Optical Character Recognition).

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Microsoft Office Document Imaging has two components: a scanning component and an imaging component. These are listed separately in the Microsoft Office Tools menu as Microsoft Office Document Scanning and Microsoft Office Document Imaging. Microsoft Office Document Scanning can control any installed scanner and uses the scanner's scanning presets. For example, the Black and white scanning preset is ideal when scanning pages of text for OCR. The Color scanning preset is best for scanning full-color pictures or artwork. Microsoft Office Document Imaging allows you to view scanned documents on the screen, rearrange multi-page documents, select and manipulate recognized text, annotate scanned documents and electronic faxes, and send documents to others by e-mail or fax. Document Imaging may be a better choice for new users to get started. You see the Microsoft Office Document Imaging application window from the start.

If you choose the Document Scanning choice, you only see the Document Imaging application window after the scan completes. How to perform OCR with Microsoft Office 2003 Document Imaging Connect your scanner. Place a page of text in the scanner. Document Imaging. Microsoft Office Document Scanning can control any installed scanner and uses the scanner's scanning presets. For example, the Black and white scanning preset is ideal when scanning pages of text for OCR. The Color scanning preset is best for scanning full-color pictures or artwork. Microsoft Office Document Imaging allows you to view scanned documents on the screen, rearrange multi-page documents, select and manipulate recognized text, annotate scanned documents and electronic faxes, and send documents to others by e-mail or fax. Document Imaging may be a better choice for new users to get started. You see the Microsoft Office Document Imaging application window from the start. If you choose the Document Scanning choice, you only see the Document Imaging application window after the scan completes. How to perform OCR with Microsoft Office 2003 Document Imaging Connect your scanner. Place a page of text in the scanner.

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• Click Start, >
• --------------->All Programs,
• ------------------------->Microsoft Office,
• -------------------------->Microsoft Office Tools,
• --------------> and then Microsoft Office Document Imaging.

NOTE: To see the OCR options, click the Tools menu and choose Options. Click the OCR tab. The default settings are recommended. Click OK.

> From the File menu choose Scan New Document.
Click the Scanner button. > Choose the driver for the scanner. It will likely be a TWAIN driver. Again, the defaults should be fine. If the process fails and the scanner is not recognized, if you have a 2nd option here, change to that driver and try again. Click OK.
For OCR, select either Black and white or Black and white from color page depending on the type of text you are scanning.

NOTE: If you want to change the Presets or have other Custom settings (need to scan Legal pages), click the Preset options drop down menu. Choose the desired choice. You can edit the paper size, where the files are saved, etc.
If you have multiple pages to scan, click the Prompt for Additional pages checkbox. If you only have a single page, un-check it.

NOTE: Please leave the View file after scanning box choice selected.
>Click the Scan button when ready to proceed.

If you choose the "Prompt for Additional pages" checkbox, place the next page in the scanner. Click Continue. Repeat this as needed until all pages are scanned. Click Done when complete.

NOTE: What you will see on the screen is a TIF or image file. Word cannot these files as TIF's.
From the Tools menu choose Send Text to Word or click the Send Text to Word button on the toolbar.
You can send all pages or just the selected pages to Word. You can also choose to have the pictures included in the Word document as well. To change where the Word file will be created, click the Browse button and choose the desired folder.
Click OK when ready.
The document will be opened in Word.

> Go to the File menu and choose Save As. Save the file as a .DOC file rather than a .HTM file.
Final Thoughts:The page layout structure will not be maintained. But you will have the text.
Instead of Paragraph returns between the lines you will have manual line breaks. You can use Word's Replace command from the Edit menu to change these. Use the following in the Find and Replace boxes.

Find what: ^l Replace with: ^p
Once you finish cleaning up the formatting, you will have your OCR document. All with a built-in Office 2003 feature.

Power Point Presentation are even look nice without much animation!!

Hi deareader, hope you will find this post helpful. If you make presentations in Power Point frequently or on regular basis you will want to add more animation on each slide so as to make the presentation look dynamic and even more attractive. If you do so you might come across a problem that you may ignore. Giving animation doesnt help you make a good presentation instead it will slow down your presentation's performance. So remember these points you cover important points necessary description and cool picture for demonstration on each slide apply no animation or slide transition to your slides because it needs more memory and thus slow down the process. So what you have to do is remove animation and remove slide transition and make plane cool presentation and check its performance it will run like a horse even on low configuration systems. So you can notice some standard and dynamic presentation style in such slide shows where there very less animation used. So i think its better idea to avoid using animation in slides. This will let you create as many as slides in a single power point file. So enjoy this idea by using it practically. For more queries on this feel free to write me @ w.xl.tech@gmail.com

Word mail merge

Applies to
Microsoft Office Word 2003
Microsoft Word 2002



Mail merge step 1: Choose a document type and main document

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Applies to
Microsoft Office Word 2003
Microsoft Word 2002
Overview of the Word mail-merge process
Step 1: Choose a document type and main document
Step 2: Connect to a data file and select records
Step 3: Add fields to the main document
Step 4: Preview the merge and then complete it

This step in the mail-merge process involves two choices. First, you choose the type of document that you want to merge information into. Then, you choose the main document that you want to use. The main document is the document that you start with. It's the model for all of the merged documents that you eventually create.
Note Remember, we're using form letters as the example in this article series. If you are creating a set of merged labels or envelopes, the process is a little different. To go directly to information about labels or envelopes, click a link in the See Also section of this column.
Choose the type of document you want to merge information into
The Mail Merge task pane opens with a question about what type of merged document you are creating. After you choose, click Next at the bottom of the task pane.
Note If you don't see the Mail Merge task pane, on the Tools menu, point to Letters and Mailings, and then click Mail Merge (or Mail Merge Wizard, if you're using Word 2002).
If you have fax support set up on your computer and a fax modem installed, you will also see Faxes in the list of document types.
Choose the main document you want to use
If your main document (called the starting document in the task pane) is already open, or you are starting with a blank document, you can click Use the current document.
Otherwise, click Start from a template or Start from existing document, and then locate the template or document that you want to use.

Microsoft Word shortcut keys

Microsoft Word shortcut keys
Below is a listing of all the major shortcut keys in Microsoft Word. See our main shortcut page if you're looking for other shortcut keys used in other programs.
Shortcut Keys -----------------------------------------Description
Ctrl + A--------------------------Select all contents of the page.
Ctrl + B--------------------------Bold highlighted selection.
Ctrl + C--------------------------Copy selected text.
Ctrl + X -------------------------Cut selected text.
Ctrl + P--------------------------Open the print window.
Ctrl + F--------------------------Open find box.
Ctrl + I--------------------------Italic highlighted selection.
Ctrl + K--------------------------Insert link.
Ctrl + U--------------------------Underline highlighted selection.
Ctrl + V--------------------------Paste.
Ctrl + Y--------------------------Redo the last action performed.
Ctrl + Z--------------------------Undo last action.
Ctrl + L--------------------------Aligns the line or selected text to the left of the screen.
Ctrl + E--------------------------Aligns the line or selected text to the center of the screen.
Ctrl + R--------------------------Aligns the line or selected text to the right of the screen.
Ctrl + M-------------------- -----Indent the paragraph.
Ctrl + Shift + F-------------------Change the font.
Ctrl + Shift + >-------------------Increase selected font +1pts up to 12pt and then increases font +2pts.
Ctrl + ]---------------------------Increase selected font +1pts.
Ctrl + Shift + --------------------Decrease selected font -1pts if 12pt or lower, if above 12 ----------------------------------------decreases font by +2pt.
Ctrl + [--------------------------Decrease selected font -1pts.
Ctrl + Shift + *------------------View or hide non printing characters.
Ctrl + ---------------------------Moves one word to the left.
Ctrl + ---------------------------Moves one word to the right.
Ctrl + ---------------------------Moves to the beginning of the line or paragraph.
Ctrl + ---------------------------Moves to the end of the paragraph.
Ctrl + Del------------------------Deletes word to right of cursor.
Ctrl + Backspace-----------------Deletes word to left of cursor.
Ctrl + End-----------------------Moves the cursor to the end of the document.
Ctrl + Home---------------------Moves the cursor to the beginning of the document.
Ctrl + Spacebar------------------Reset highlighted text to the default font.
Ctrl + 1--------------------------Single-space lines.
Ctrl + 2--------------------------Double-space lines.
Ctrl + 5--------------------------1.5-line spacing.
Ctrl + Alt + 1---------------------Changes text to heading 1.
Ctrl + Alt + 2---------------------Changes text to heading 2.
Ctrl + Alt + 3---------------------Changes text to heading 3.
Ctrl + F1-------------------------Open the Task Pane.
F1--------------------------------Open Help.
Alt + Ctrl + F2--------------------Open new document.
Ctrl + F2-------------------------Display the print preview.
Shift + F3------------------------Change the text in Microsoft Word from upper to lower case or a capital letter at the beginning of every word.
Shift + Insert---------------------Paste.
F4--------------------------------Repeat the last action performed (Word 2000+)
F5--------------------------------Open the find, replace, and go to window in Microsoft Word.
Ctrl + Shift + F6------------------Opens to another open Microsoft Word document.
F7--------------------------------Spell and grammar check selected text and/or document.
Shift + F7-------------------------Runs a Thesaurus check on the word highlighted.
F12-------------------------------Save as.
Shift + F12------------------------Save.
Ctrl + Shift + F12------------------Prints the document.
Alt + Shift + D---------------------Insert the current date.
Alt + Shift + T---------------------Insert the current time.
In addition to the above shortcut keys users can also use their mouse as a method of quickly do something commonly performed. Below some are examples of mouse shortcuts.
Mouse shortcuts
Description
Click, hold, and drag
Selects text from where you click and hold to the point you drag and let go.
Double-click------------If double-click a word, selects the complete word.
Double-click------------Double-clicking on the left, center, or right of a blank line will make the alignment of the text left, center, or right aligned.
Double-click------------Double-clicking anywhere after text on a line will set a tab stop.
Triple-click-------------Selects the line or paragraph of the text the mouse triple-clicked.
Ctrl + Mouse wheel-----Zooms in and out of document.