Wednesday, February 25, 2009

Packaging a Presentation for CD

The Package for CD feature of PowerPoint 2003, called Pack 'n Go in previous versions, allows you to store one or more of your presentations on a CD or other disk drive. In addition to your presentation, PowerPoint also includes the PowerPoint Viewer by default so that you can run the packaged presentation on another computer even if PowerPoint is not installed on it. This is really helpful if you give a presentation at work or another event and are unsure if the computer you will use has PowerPoint installed.
To Package a Presentation for CD:
Select File Package for CD from the main menu.
Enter a name for your CD.
Click Add Files and follow the instructions to add any extra files to the CD that you may need. If you link to files outside of your presentation, PowerPoint will automatically add those files.
Click Options.
Deselect the PowerPoint Viewer box if you are sure the computer you will use has PowerPoint 2003. By default, PowerPoint automatically includes the PowerPoint Viewer on the packaged CD.

Use the drop-down menu to select how you would like the presentation or presentations to play.
Play all presentations automatically in the specified order
Play only the first presentation automatically
Let the user select which presentation to view
Don't play the CD automatically

If you only have one presentation, leave the default setting, Play all presentations automatically in the specified order, selected.
Verify Linked Files is selected if you link to other files in your presentation (this is the default selection).
Select Embedded TrueType Fonts to ensure the fonts you use in your presentation appear as you intend.
Create a password to open or modify your presentation, if you wish.
Click OK.

Choose Copy to CD.
Your computer must have a CD burner in order to save the presentation to CD. If you would like to copy the packaged presentation to another folder, click Copy to Folder and choose the location where you want to save it.